Policy 3571 Meal Charge Policy
Article 3 BUSINESS OPERATIONS Policy No. 3571
Meal Charge Policy
It is the policy of the District to comply with the National School Lunch Program and School
Breakfast Program and all other federal grant programs that provide free or reduced meals to
Families of students who may be eligible for free or reduced price school meals should submit an
application to determine their eligibility. Applications are available through the Superintendent or
Superintendent's designee. As long as an application is submitted on or after July 1, the
application will be considered current for the new school year. A student may become eligible for
free or reduced meals at any time during the school year if the household experiences a
change in financial circumstances.
Meal Account Balances
The District will ensure that families can check their meal account balances in a manner other
than exclusively online. The District will ensure that at least one form of meal account payment
is free of charge.
The District encourages families to pre-pay without charge for free or reduced price meals.
Notwithstanding the option to pre-pay, students and families will have a method ot add funds during
the school day. Any balance remaining in a pre-paid account shall carry over into the
next month. Households approved for free or reduced price meals with funds remaining in their
meal account at the end of the school year shall receive a refund. When a student leaves the
District or graduates, the District shall attempt to contact the student's household to return any
funds remaining in the student's meal account.
Unpaid meal charges may be carried over at the end of the school year as a delinquent debt and
the District shall undertake reasonable collection efforts to collect unpaid meal charges classified
as delinquent debt, pursuant to and in compliance with state and federal law. The District shall
maintain records of its collection efforts and, once delinquent meal charges are converted to bad
debt, its documentation establishing and handling of the bad debt.
The District will disclose individual student eligibility information only to those persons (and
organizations) who require the information in order to carry out an activity specifically
authorized by the National School Lunch Act, subject to applicable legal exceptions.
The District shall not use or implement any colored or coded meal cards, tickets, tokens, or other
methods of payment tha would overtly identify a student as being eligible for free or reduced
This policy shall be provided in writing to all students' households at the start of each school
year and to households transferring to the District during the school year.
This policy shall also be provided annually to District staff members responsible for the
enforcement of this policy, including food service professionals.
The Superintendent or the Superintendent's designee shall maintain documentation of the annual
distribution of this policy to students' households and District staff.
Legal Reference: Richard B. Russell National School Lunch Act (42 U.S.C. 1751);
U.S.D.A Memorandum SP 57-2016
Date of Adoption: June 19, 2017